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Method of Self-Estimated Price (HPS) in Procurement of Goods at PT Perkebunan Nusantara III (Persero) Medan

Introduction

Procurement of goods and services is a crucial activity for companies to meet their operational needs. In the procurement process, the self-estimated price (HPS) acts as a benchmark for the bid price in the tender price. HPS is determined through the e-tendering process to be used as a reference in the auction process. The determination of HPS at PT Perkebunan Nusantara III (Persero) Medan must be in accordance with the requirements in force in the company and not conflict with statutory regulations.

Understanding HPS in Procurement

HPS is a method used to estimate the cost of goods or services to be procured. It is a critical component of the procurement process, as it serves as a basis for determining the upper limit of the bid price. The HPS calculation method is carried out with three approaches, namely:

Cost-Based Method: This method calculates HPS based on direct costs and indirect costs incurred for work completion.
Expertise Method: HPS is determined based on experience and expert knowledge in related fields.
Market-Based Method: This method refers to the market price that applies to similar services.

Types of Procurement and HPS Calculation

The HPS calculation method is applied to four types of procurement, namely:

Goods: Construction work, other services, consultation services/construction consultation services.
Services: Consultation services/construction consultation services.

In the procurement of goods, the HPS calculation method is carried out with three approaches, namely:

Cost-Based Method: This method calculates HPS based on direct costs and indirect costs incurred for work completion.
Expertise Method: HPS is determined based on experience and expert knowledge in related fields.
Market-Based Method: This method refers to the market price that applies to similar services.

Additional Analysis and Explanation

The use of the right HPS calculation method is very important to ensure transparency and justice in the procurement process. The use of improper methods can cause unrealistic HPS, so that it has an impact on the quality of the goods/services obtained, and has the potential to cause legal problems in the future.

The Importance of Accurate HPS

Accurate and transparent HPS has an important role in the procurement process, namely:

Ensuring a Fair Auction Process: The right HPS is the basis for determining the upper limit of the bid price, so that the tender participants can compete fairly.
Preventing Corruption: Unrealistic HPS can be a gap for corruption.
Improving the Quality of Goods/Services: Accurate HPS allows companies to obtain quality goods/services that are as needed.
Increasing the Efficiency and Effectiveness of Procurement: The right HPS can help the company in determining the realistic procurement budget, so that procurement can be done efficiently and effectively.

Tips for Compiling Effective HPS

To compile effective HPS, the following tips can be applied:

Perform a Comprehensive Market Study: Understanding the market price for goods/services to be purchased is an important first step in the preparation of HPS.
Consult with Related Parties: Discuss with the internal procurement team, consultants, and experts in their fields will help produce more accurate HPS.
Consider Other Factors: Factors such as transportation costs, insurance costs, and other costs need to be considered in the preparation of HPS.
Consider the Legislation: The preparation of HPS must be in accordance with the laws and regulations in force in Indonesia.

Conclusion

By applying the right HPS calculation method and paying attention to the factors mentioned, PT Perkebunan Nusantara III (Persero) Medan can maximize the process of procurement of goods/services, so that companies can obtain quality goods/services at reasonable prices and in accordance with needs.

Recommendations

Based on the analysis and explanation above, the following recommendations can be made:

Develop a Comprehensive HPS Calculation Method: PT Perkebunan Nusantara III (Persero) Medan should develop a comprehensive HPS calculation method that takes into account the three approaches mentioned above.
Conduct Regular Market Studies: The company should conduct regular market studies to ensure that the HPS is accurate and up-to-date.
Consult with Experts: The company should consult with experts in their fields to ensure that the HPS is accurate and reliable.
Consider Other Factors: The company should consider other factors such as transportation costs, insurance costs, and other costs in the preparation of HPS.

By following these recommendations, PT Perkebunan Nusantara III (Persero) Medan can ensure that the procurement process is transparent, fair, and efficient, and that the company can obtain quality goods/services at reasonable prices and in accordance with needs.
Frequently Asked Questions (FAQs) about Self-Estimated Price (HPS) in Procurement of Goods at PT Perkebunan Nusantara III (Persero) Medan

Q: What is Self-Estimated Price (HPS) in procurement?

A: HPS is a method used to estimate the cost of goods or services to be procured. It is a critical component of the procurement process, as it serves as a basis for determining the upper limit of the bid price.

Q: What are the types of procurement that use HPS?

A: The HPS calculation method is applied to four types of procurement, namely:

Goods: Construction work, other services, consultation services/construction consultation services.
Services: Consultation services/construction consultation services.

Q: What are the three approaches used in HPS calculation?

A: The three approaches used in HPS calculation are:

Cost-Based Method: This method calculates HPS based on direct costs and indirect costs incurred for work completion.
Expertise Method: HPS is determined based on experience and expert knowledge in related fields.
Market-Based Method: This method refers to the market price that applies to similar services.

Q: Why is it important to use the right HPS calculation method?

A: The use of the right HPS calculation method is very important to ensure transparency and justice in the procurement process. The use of improper methods can cause unrealistic HPS, so that it has an impact on the quality of the goods/services obtained, and has the potential to cause legal problems in the future.

Q: What are the benefits of accurate HPS?

A: Accurate and transparent HPS has an important role in the procurement process, namely:

Ensuring a Fair Auction Process: The right HPS is the basis for determining the upper limit of the bid price, so that the tender participants can compete fairly.
Preventing Corruption: Unrealistic HPS can be a gap for corruption.
Improving the Quality of Goods/Services: Accurate HPS allows companies to obtain quality goods/services that are as needed.
Increasing the Efficiency and Effectiveness of Procurement: The right HPS can help the company in determining the realistic procurement budget, so that procurement can be done efficiently and effectively.

Q: How can companies ensure that their HPS is accurate and reliable?

A: Companies can ensure that their HPS is accurate and reliable by:

Performing a Comprehensive Market Study: Understanding the market price for goods/services to be purchased is an important first step in the preparation of HPS.
Consulting with Related Parties: Discuss with the internal procurement team, consultants, and experts in their fields will help produce more accurate HPS.
Considering Other Factors: Factors such as transportation costs, insurance costs, and other costs need to be considered in the preparation of HPS.
Considering the Legislation: The preparation of HPS must be in accordance with the laws and regulations in force in Indonesia.

Q: What are the consequences of using an inaccurate HPS?

A: The use of an inaccurate HPS can have serious consequences, including:

Unrealistic Procurement Budget: An inaccurate HPS can lead to an unrealistic procurement budget, which can cause financial problems for the company.
Poor Quality Goods/Services: An inaccurate HPS can lead to the procurement of poor quality goods/services, which can affect the company's reputation and performance.
Legal Problems: An inaccurate HPS can lead to legal problems, including disputes with suppliers and potential lawsuits.

Q: How can companies avoid the consequences of using an inaccurate HPS?

A: Companies can avoid the consequences of using an inaccurate HPS by:

Developing a Comprehensive HPS Calculation Method: Companies should develop a comprehensive HPS calculation method that takes into account the three approaches mentioned above.
Conducting Regular Market Studies: Companies should conduct regular market studies to ensure that the HPS is accurate and up-to-date.
Consulting with Experts: Companies should consult with experts in their fields to ensure that the HPS is accurate and reliable.
Considering Other Factors: Companies should consider other factors such as transportation costs, insurance costs, and other costs in the preparation of HPS.

By following these tips and best practices, companies can ensure that their HPS is accurate and reliable, and that they can avoid the consequences of using an inaccurate HPS.